Connect your employee comms across Microsoft SharePoint, Viva, and Teams

It’s Monday morning. You’ve spent your weekend perfecting the messaging for your company’s new hybrid work policy. Your CEO wants everyone informed by end of day. First, you post to SharePoint. Then Teams. Then your intranet. Then email. A message suddenly pops up: “Hey, where do I hear about this new policy?” from a frontline manager who hasn’t seen any of your careful communications. And now your coffee’s gone cold and so has your will to work.

This isn’t just a one-off struggle. According to Appspace’s 2025 Workplace Experience Trends & Insights report, 69% of employees say they miss important updates because messages get lost across different communication channels. Even more telling? Only 26% of employees are completely satisfied with their workplace tools and technologies.

Today’s digital workplace has become a maze of fragmented platforms, with employees  struggling to find what they need when they need it. You’ve got your Microsoft Viva, your SharePoint, and your Teams, but are they talking to each other the way they should? What if they could work together to actually get your messages to everyone who needs them, right where they already work?

Getting your tools to work smarter, not harder

Your employees deserve a workplace experience that meets them where they are. It doesn’t matter if they’re coding in a home office, managing a retail floor, or presenting in a conference room. When 82% of your colleagues report challenges with connection and collaboration, it’s time for a better approach.

The last thing anyone needs is another platform to manage. What organizations need is for their Microsoft tools to talk to each other. 

A unified approach: Appspace + Microsoft

Let’s talk about what actually makes a difference in internal comms at a company today. Because when your workforce is scattered across home offices, retail floors, and corporate headquarters, you need your Microsoft workspace to do more than just…exist.

Here’s how Appspace fits into your Microsoft environment:

A complete internal comms hub: We’ve all been there, posting the same announcement six different times across platforms. With Appspace, you post once and it flows automatically to all the right places: Viva Engage communities, SharePoint sites, Teams channels. No more digital relay races between platforms.

Smart targeting that works: You can get specific about who sees what. Using Microsoft Graph and Azure Active Directory, you can make sure regional teams only see their relevant updates, departments get their targeted announcements, and frontline workers aren’t bombarded with corporate office news. It’s like having a GPS for your communications where everything arrives exactly where it should.

A work community that feels real: We’ve all seen engagement initiatives fall flat. Appspace works naturally with Viva Engage, Teams, and SharePoint’s social features where people already collaborate. Share updates, give kudos to teammates, or join conversations in Viva communities. It all feels as natural as the social media they use every day.

Quick access to everything in SharePoint: No more “Which folder was that in again?” moments. Appspace surfaces your SharePoint documents, policies, and forms right in the feed. Everything important is easy to find and access, whether you’re in Teams, on your phone, or checking Viva Connections.

What your day looks like with Appspace + Microsoft

Let’s walk through a typical day in internal comms when your Microsoft tools actually work together. No more juggling platforms or wondering if messages are reaching the right people. From here on out, it’s all smooth, efficient communication that keeps everyone connected.

• 9:00 AM: Time for that benefits update. Your HR director just finalized Open Enrollment details. Instead of your usual copy-paste marathon across platforms, you create one post in Appspace. The announcement automatically formats for Viva Connections cards, SharePoint news, Teams notifications, and break room displays. Better yet? Microsoft Graph integration means regional employees only see the benefits available in their location.
• 11:30 AM: Crisis communications test. Your quarterly emergency response drill needs to reach every employee within minutes. One broadcast in Appspace instantly pushes notifications across Teams chats, Viva feeds, mobile devices, and digital signage. No more hoping someone’s checking email. You can actually see who’s received and read the alert in real time.
• 2:00 PM: Launching employee recognition. Your employee spotlight series is ready to roll. Posts appear simultaneously in Viva Engage communities and Teams channels, with interactive elements that let colleagues add kudos right where they already work. The frontline team’s success stories are just as visible as the corporate office’s, building that community you’ve been aiming for.
• 4:30 PM: Quick policy update. IT needs to share a security reminder, but only with the engineering team. Using Azure Active Directory groups, you target the message to appear in their specific Teams channels and Viva feeds. No all-company blast, no confusion, just the right info to the right people.

These aren’t hypothetical scenarios. They’re the real challenges internal comms teams face and solve with Appspace every day. By bringing Appspace and Microsoft tools together, you’re not just adding another platform to your stack. You’re finally getting the reach, targeting, and engagement capabilities you need, right where your employees already work. 

Make your Microsoft tools work harder for internal communications

When 85% of employees say their organization could do more to improve their experience, the status quo clearly isn’t working. But the solution isn’t adding more tools. It’s making your existing Microsoft environment work smarter for internal communications.

Appspace with Microsoft Viva, SharePoint, and Teams gives you everything you need to create, target, and deliver communications that actually reach and engage your entire workforce. From desktop to mobile, office to frontline, everyone stays connected to the information and community they need to thrive.

Want to see how Appspace can enhance your Microsoft workspace? Let’s talk about making internal communications work better for your organization.