Creating a hybrid work model that will actually boost team productivity

The post-pandemic world has made one thing clear: the hybrid work model is here to stay. Organizations are finding that blending in-office days with remote work can actually make teams more productive. The key is creating a plan that balances flexibility and structure to keep everybody happy and on track.

Why hybrid work works

One of the most notable benefits of a hybrid work model is the flexibility it offers. Return-to-office (RTO) mandates saw a lot of people return to the office in a hybrid or fully-onsite capacity last year, according to our 2024 Workplace experience trends & insights report. Nearly six in 10 (59%) survey respondents experienced RTO.

Employees want more control over their work lives. A hybrid work model gives them that freedom, making them happier and more likely to perform well. But giving your team flexibility has to come with enough structure to keep projects moving and your company culture alive.

Smart companies are using technology, clear communication, and well-designed policies to get this sweet spot just right.

Building your dream hybrid work model

Before adopting a hybrid work model, here are some groundwork questions to ask:

• What kind of hybrid model fits us? Do you want a remote-first approach, specific office days, or something in between?
• What’s our work style? How often do teams need to be in the same place at the same time?
• Are we set up for remote success? Does the team have the tech tools needed to work effectively from home?

Making your company culture shine

The policies you create should reflect your company’s values. Think about:

• Communication: How will everyone stay informed, whether they’re at home or in the office?
• Flexibility: Let people adjust their hours to fit personal needs whenever possible.
• Support: Make sure everyone has the tools and mental health support to be successful, no matter where they work.

Tech tools are your friends

Overall, employees are growing less satisfied with their technology, our research found. In 2023, only 29% of respondents said they’re completely satisfied with their company’s workplace tools and technologies, compared to 39% in 2021. On the bright side, 84% of survey respondents believe there are opportunities to leverage AI in their organization.

The right tech can mean the difference between a clunky hybrid model and one that flows. Here are some options:

• Appspace: All-in-one tool to keep everyone connected to your workplace
• Slack: For fast messaging (and maybe some fun chats too!)
• Zoom: See everyone’s faces during meetings
• Asana: Keeps projects organized and tasks clear
• Google Docs: Everyone can edit documents at the same time

Meetings that work for everyone

Hybrid meetings can be tricky, but done right they keep everyone feeling included. Try these tips:

• Always have an agenda so people can prepare
• Switch up who leads the meeting to give everyone a voice
• Make time for questions to be sure everyone’s on the same page

It’s not just work – it’s people

Hybrid success means great work and happy teams. Here’s how to boost wellbeing:

• Give everyone the same tools. Make sure remote workers have quality cameras and good internet.
• Let people adjust their schedules. Trust goes a long way in building a happy workforce.
• Don’t forget the fun stuff! Schedule virtual coffee catch-ups, remote team-building games, or the occasional in-person get-together to keep those bonds strong.

Fairness matters

Everyone needs to feel that their work is valued, whether they’re at their home desk or in the office. Think about:

• Dividing up cool projects so remote folks don’t feel left out.
• Creating mentorship programs that work for everyone, not just those in the office.
• Taking care of parents by allowing flexible schedules for hectic schedules.

Is it working? How will you know?

Hybrid work should get better over time. To keep it thriving:

• Measure performance. Track how fast tasks are completed, the quality of the work, etc.
• Be ready to adapt. It’s okay to shift your approach as you learn what works best.
• Ask for feedback. Your team is the best source of info on what’s working and what isn’t.

Ready to try a hybrid model at your organization?

Learn how Appspace can help. Let’s talk. Or have a go at one of our self-guided demos.