BOOK A MEETING ROOM
Smart meeting room booking software for hybrid teams
Find and book the perfect space for your team’s next brainstorming session, project meeting, or team-building activity. Appspace meeting room booking software makes it easy. Secure the right room ahead of time, invite your colleagues, and book a meeting room with just a few clicks.
SEE IT IN ACTION
How does Appspace meeting room software work?
Using meeting room booking software is simple. Book the right space for your needs in just three steps.
STEP
1
Book meeting rooms
ahead of
time.
Or when you get there.
Book meeting rooms ahead of time or when you get there.
STEP
3
Check in via QR code, by starting a meeting, or connecting your PC
to a docking station.
FOR EMPLOYEES
No-brainer booking
With Appspace, booking a meeting room requires little to no training or learning curve. It’s easy to organize and reserve meeting rooms quickly when focus and collaboration are needed.
Make adjustments on-the-fly
Plans change – we get it. With Appspace, flexible meeting room booking software makes it easy to update meeting room bookings so your team always has access to the resources they need.
Book meeting rooms anytime, anywhere
Reserve meeting rooms days in advance, or just before heading to the office as long as you have access to email, the Appspace Employee App, or Microsoft Teams, it’s easy to do.
Meeting room booking & scheduling
Book the perfect meeting room
With Appspace meeting room booking software, you’ll know which meeting rooms are available so you can always reserve the right one. If plans change, just update your booking with a few clicks.
Stay on track with familiar tools
Why waste time learning new tools? Appspace meeting room booking software integrates with your favorites so it’s easy to find and book meeting rooms in Microsoft Teams and Outlook.
Get organized faster
An interactive office map shows who’s at the office, where they’re working, and available meeting rooms. Choose a room, invite team members and bingo – you’ve created a focus group in a few clicks.
Make an impression
Need something unique for a special event? Request special services like catering, room configuration, or specific hardware so you can make the right impression.
Meeting room booking notifications from one interface
Managing multiple apps at a time can be disruptive and annoying. Appspace meeting room booking software works with the tools your teams already know and love.
With Appspace, you get notifications for meeting room bookings and other resource reservations via popular tools like Slack, Webex, and Microsoft Teams.
So there’s no more app jumping.
So there’s no more app jumping.
FOR ADMINISTRATORS
Easily create and manage a productive environment
RESOURCE MANAGEMENT
Everything you need to manage your people and spaces
The Appspace mobile booking app gives you complete control over your workspace.
- See who’s in and where meetings are happening
- Touchless guest check-in, capacity limits, and room setup
- Easy access to policies and procedures
- Intuitive design – no training required
MAPS & FLOOR PLANS
Easily upload your office floor plan
Upload your office floor plan and create an interactive digital office map in minutes. It’s easy to see available resources and book through the mobile booking app. Appspace maps integrate with most IWMS providers, so you can:
- Update points of interest (bathrooms, vending machines, etc.)
- Add bookable resources beyond what’s available through your Outlook or Google calendar
- Customize resource providers
ANALYTICS & INSIGHTS
Data-driven workplace decisions
With the Appspace mobile booking app, you get on-demand analytics to help you optimize your office layout. See which resources are being booked, who booked them, the number of attendees, whether they checked in, and how long they were there, with:
- Detailed reports
- Utilization trends
- Integrations with enterprise-grade BI systems
MOBILE BOOKING HARDWARE
Power up your system with the right hardware
Keep your teams aware of important events and information in common areas, meeting rooms, and reception. Appspace integrates with workplace displays, kiosks, and digital signage. Supported devices include:
- Elo touchscreens for Kiosks
- Webex Room Navigator for room panels
- Qbic Desk Pucks for desk reservation
- iPads for reception
THIRD-PARTY SERVICE INTEGRATIONS
Run your meeting right – from the start
Need to arrange lunch? Want some help setting up the room? Or clean-up after the meeting? Appspace integrates with ServiceNow for the things you need to help your meeting go smoothly, like catering and room configurations.
WORKPLACE SENSORS
Smarten up your office with IoT devices
Understand how your office spaces are being used with real-time occupancy data. Maintain a healthy environment with air quality monitoring. Use smart docking stations to find the best spot to work. Appspace integrates with IoT devices and workplace sensors for a hybrid workplace that’s safe and optimized.
SUPPORTED HARDWARE
Appspace meeting room booking software is compatible with a wide range of hardware.
Room panels, interactive kiosks, desk pucks – whatever hardware you’re using, Appspace probably supports it.
Room panels
Use the touchscreen to book or check the status of a room.
Desk pucks
See which workstations are available
or in use.
or in use.
Kiosks
Make space booking intuitive
and interactive.
and interactive.
A CONNECTED EXPERIENCE
Meeting room booking software is just one part of the Appspace platform
Find out what Appspace can do for you.
“Appspace’s workplace reservation system is superior to our previous version, and we have just gotten started with finding creative ways to overlay content into the system. Appspace has set the bar high for our other technology providers.”
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